This article on an example of a payment invoice can be used as an easy guide for people who are involved in the business world or buying and selling.
Invoices are also known as invoices or documents containing billing statements that are deliberately made by the seller with an invoice application to be given to the buyer.
The invoice sheet contains information in the form of a list of products purchased accompanied by the seller’s name, buyer’s name, quantity or number of goods, along with the nominal price to be paid by the buyer.
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The invoice serves as proof of the transaction that a sale and purchase process has taken place on credit.
Types of Payment Invoice Types
1. Ordinary Invoices
Used in transaction activities that are simple, and most often used by sellers. An Ordinary Invoice contains information about the seller, buyer, product details, product quantity, product unit price, and the total price to be paid by the consumer.
2. Invoice Proforma
This type of invoice is temporary. Its main function is as a replacement invoice. Especially because consumer ordered products are sent in stages. In other words, a proforma invoice is an invoice that is used as proof of payment by the buyer until all goods are sent to the consumer.
3. Consular Invoice
This special invoice is more often used by global or international scale traders. Especially in the activity of buying and selling export import. This type of consular invoice can only be said to be valid if it has been approved by the party who is the country’s representative, for example the consulate office.
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How to Make a Service Invoice
Invoices are composed of several components which are mandatory contents, including:
1. Specify company information
First, write down your company name and address, phone number, email and other contact information.
2. Specify the invoice number and date of manufacture
Include the invoice number and date of manufacture at the top of the invoice. The invoice number must be unique and easy to trace.
3. Customer information
Write down the customer’s name, address, phone number, email and other contact information. Ensure customer information is accurate and complete.
4. Types of services and descriptions
Furthermore, detailed information about the types of services provided and a brief description of these services.
Complete information regarding the details of the product name, quantity ordered, unit price, total amount, discount (if any), PPh, VAT, and the total grand total price.
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5. Determine the price of services
Calculate the amount of services provided and the unit price of the services. Then, multiply the number of services by the unit price of services to get the total service price to be paid.
5. Include a calculated price
Don’t forget to write down the total price of the service in spelled form. This is useful to make it easier for customers to understand the amount of payment.
6. Payment information
Describe accepted payment methods, including the amount due, payment deadlines, and bank account information.
7. Additional notes
Provide additional notes, such as a special description of the services provided or a special agreement with the customer.
8. Review and send invoices
Double check the information listed on the invoice to ensure the accuracy and clarity of the information. After that, send invoices to customers via email, post, or other methods.
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7 Most Complete Invoice Examples
Business people are required to know how to make invoices. Because in buying and selling transactions, there are several things that require you to send invoices to consumers.
So, the story will be complicated if you don’t understand creating invoices.
Below is an example of a complete invoice that can be used as a guide:
1. Sample Invoice Bill
Invoices are generally sent by the seller when the buyer does not make a debt payment according to a predetermined time. After that, the seller will send an invoice to the buyer. It contains a new due date for redemption.
As the name implies, billing invoices are in the form of bills with official letterhead. The purpose of sending this invoice is as a reminder for customers.
Billing invoices consist of three parts, namely the prefix, body, and suffix. In addition, the sheet also includes the company name, buyer’s name, billing time, description, invoice amount, and the account the seller or service provider intended to make the payment.
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2. Sample Travel Invoice
The travel agent is a complete travel service provider that offers accommodation and all the facilities. Generally, travel agents serve ticket reservations, whether in the form of plane tickets, ships, trains, buses, private cars, and so on.
The travel invoice usually contains a booking code which also functions as the invoice number, order data, payment date, order data or information, and payment data.
Having a travel invoice is also a plus for the customer, because it allows consumers to check the tickets ordered before deciding to complete a payment transaction . Apart from that, with an invoice, the customer will also get complete information about the ticket.
3. Example of an online shop invoice
As we all know, in this digital era, online shopping activities are increasingly in demand. The reason is, ordering products online offers convenience and practical things to do. However, online shop sellers also require invoices like conventional shops.
The difference lies only in how to provide an invoice. Because usually online shop invoices will be sent via email. The online shop invoice display does look simpler. However, it is quite complete, because it attaches a description of the product to be ordered, including the price.
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4. Sample Invoice Payment
Payment invoices will be given to consumers or buyers after ordering goods or services. Generally, a payment invoice contains things, in the form of an order number, order time, order product description, total order price, as well as general data of the buyer.
In many cases, the store also includes a payment method via the account of the consumer’s choice. So, for buyers who are still unfamiliar, it can be easier to complete transactions.
5. Sample Sales Invoice
Sales invoices contain information about consumers, product details, services or goods, prices, order dates, and due dates. Stores or companies generally also include account numbers so that consumers can make payments more easily.
6. Contoh Invoice Down Payment
Ordering products in large quantities generally does not require consumers or buyers to pay off until the goods have been received in full. For the convenience of both parties, generally sellers and buyers agree to make payments in advance.
Down payment is proof of the seriousness of the transaction. However, down payment also requires an invoice given to the consumer as proof of valid payment.
7. Sample Invoice for Design Services
The design service provider generally accepts payment in advance, either in advance or broadly according to the agreement with the client. However, not a few design services allow the client to make payments at the end, precisely after the design and revision work is complete.
Invoices for design services usually contain information or data, in the form of an invoice number, design details according to the client’s order, to a set price.
