The process of recruiting new employees has its own Standard Operating Procedure (SOP) for each company. The SOP for recruiting new employees needs to be considered for the recruitment team in finding prospective employees according to company criteria.
The application of this SOP is very important when carrying out the employee recruitment process, because it serves as a reference or basis for how to recruit in chronological order.
The following is an article about SOPs for recruiting new employees along with how to properly and efficiently prepare SOP procedures. Come on, let’s see!
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What are SOPs?
Standard Operating Procedures (SOP) are guidelines, regulations, or standard steps that are made and apply to companies. In general, each company has its own standard SOP according to the operational activities of the work unit.
SOP is also an important indicator for performance appraisal for companies, both government and private agencies. Indicator points such as technical, administrative and procedural matters also need to be adjusted to the relevant departments.
The preparation of this SOP is the responsibility of the General Affair division which is tasked with managing the needs of divisions within a company. The SOP of all companies cannot be the same, because each company has certain provisions.
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Benefits of SOP for Companies
Before knowing how to prepare SOPs, you must know how important SOPs are for the company. The following are the benefits of having an SOP in a company, including:
1. As a Reference for Company Operations
The first benefit when using SOP is as a reference basis for the company’s latest operational activities. The use of this SOP is a decision or action that must be implemented by all employees in a company or agency.
2. Maintain Employee Performance
The existence of SOP also provides clear and easy-to-understand information for all employees. The SOP also clearly states employee performance indicators starting from related duties, responsibilities and authorities.
3. Minimizing the Occurrence of Errors
Well, the next point is to minimize the occurrence of errors. The work process carried out by each division requires SOP guidance. The existence of SOP is also a strong legal basis that applies internally within the company.
4. Archives for Evaluation
Physical evidence in the form of SOPs in the form of forms can become an administrative archive. This form can be in the form of minutes, proof of delivery and others. The existence of evidence of this SOP can be used as a reference, if one day something goes wrong and as an easier evaluation process.
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Develop New Employee Recruitment SOP Procedures
The most important thing in the SOP is how to prepare the SOP procedure for employee recruitment correctly and as needed.
The creation of a SOP drafting team is very important, because it requires several experts who are competent in their respective fields. You can also use HRIS online to manage the employee recruitment process in one platform and easily accessible.
The drafting process involved discussions to obtain data, in the form of the duration of the work process, the divisions or fields involved, and so on. Organize workflows as a detailed overview with a clear sequence.
The following is the workflow for the new employee recruitment process, including:
- Submission of requests for new employees by the person in charge of the division or field of the company.
- The personnel department or the company’s HRD team will review the proposal and report it to the relevant Director or Head of Department.
- If the relevant Director/Head of Department agrees to provide information to the personnel department and the person in charge of the division applying.
- Posting announcements or job vacancies in various media
- Acceptance and selection of incoming files.
- The personnel department carries out the selection process, starting from psychological tests, written tests, and interviews.
- If the prospective employee passes, then he will be contacted directly by the personnel department.
- The personnel department is responsible for providing information on prospective employees who have graduated to the person in charge and the director of the company.
- The director of the company conducts onboarding or determines permanent employees.
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Example of SOP for New Employee Recruitment
Each company makes SOPs for recruiting new employees according to their regulations.
The following is an example of a company SOP for recruiting new employees that can be used as a reference:
Well, those are some reviews regarding how to prepare SOPs for recruiting new employees and there are examples as references.