In a project, there must be a well-organized project organizational structure to complete a project.
The structure was made because in the construction of a project requires a lot of manpower with their respective duties.
Thus, an organizational structure is needed because it involves many people in completing a project.
In addition, project management also requires planning with the aim that the plans that have been set can be carried out efficiently and effectively.
So, the project organizational structure is needed to organize work on the project based on the project management system.
In general, the organizational structure is prepared by the HR management department of the company.
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The HR management department usually determines the organizational structure of a project that will be started through the HRIS application which already contains data about each employee, for example, employee performance data.
Then, what is the organizational structure of building projects and other projects like? Come on, look at the following job descriptions and duties.
Definition of Project Organizational Structure
The first thing you should know is the definition of the project organizational structure.
The organizational structure is a useful tool or means to help the process of achieving goals or plans in a project.
So, the structure works by coordinating and managing all available resources in the project, such as project materials, equipment, capital, and labor.
The housing project organizational structure is also adapted to the project management and the needs of the project.
Well, in this way the division of tasks for each workforce can be more easily managed.
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Position & Duties Project Organizational Structure
Policies regarding the organizational structure of a project vary from company to company.
This is because the structure will adjust the project management system and the needs of the project, so that the project objectives are achieved optimally.
However, one thing is certain, all parts of the project structure are related to one another.
Assignments, division of work to teams, to monitoring work can be done with one project management application.
So, below is the organizational structure of the most common projects.
1. Project Manager
The first position in the project organizational structure is the project manager.
The project manager is someone in charge of determining policies and other rules in construction project management.
Not only that, the project manager is also in charge of leading the project and reporting work progress to the supervisory consultant.
In addition, the project manager also has the task of making the required time schedule during the project.
2. Site Engineer
The second position in the project organizational structure is the site engineer. Site engineers have duties, such as assisting the authority and duties of a project manager.
For example, the site engineer is also responsible for explaining project technical guidelines to all project workers.
In addition, the site engineer is also tasked with providing assurance that the contents of the terms of reference in a project meet the standards.
The site engineer is also in charge of managing the team in the project field.
3. Structure Engineering
Structure engineering is the person in charge of carrying out the tasks of the site engineer.
Therefore, the position of architect engineering is under a site engineer in the organizational structure.
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Apart from being responsible for carrying out the tasks of the site engineer, the site engineer is also in charge of analyzing the structure and calculating the work arrangement in a project.
4. Architect Engineering
The next position in the project organizational structure is architect engineering.
Architect engineering is a position in a project whose job is to analyze project drawings that have been drawn by the drafter.
Not only that, architect engineering is also in charge of making shop drawings.
However, architect engineering is also in charge of improving the results of the drawings made by the drafter.
5. Quality Control
The next position is quality control. What is the job of a quality control?
The task of quality control is to be responsible for checking the results of the work reported in the monthly report.
As the name suggests, quality control positions must check the quality of the work.
In addition, quality control is also tasked with following orders and instructions from a site manager.
Not only that, a QC is also responsible for testing the materials used in the project.
6. Drafter
Drafter is the next position in the project organizational structure that you should know about.
The job of a drafter is to be responsible for drawing.
For example, the drafter is in charge of drawing shop drawings or implementation drawings.
Apart from that, another task is to make image adjustments made by looking at the conditions in the field.
The drafter’s next task is to provide information or explain the drawings made to the surveyor and make the final work drawings.
7. Quantity Engineer
QE or quantity engineer is a position in a construction project that is responsible for supervising all contractor workers.
The quantity engineer must also select projects that are not in accordance with the RAB that has been determined at the beginning.
The next quantity engineer’s task is to make a written report on quality control and is in charge of assisting a number of task implementation activities.
8. Accounting Staff
Based on its name, one of the positions in the organizational structure of this project is in charge of matters relating to existing finances.
For example, accounting staff are in charge of managing finances with the chosen accounting application to compile cash books, make regular financial reports, be responsible for project cash, and many others.
Making financial reports with the application of financial reports must be prepared and reported periodically to the project manager so that further decisions can be made more quickly and accurately.
9. General Administration
The next position in the project organizational structure is the general administration position.
The person who serves as general administration is in charge of helping prepare and provide all kinds of office and administrative equipment needs related to the smooth running of the project.
However, the duties of a general admin are not only that. A general admin is also tasked with assisting the chief executive in coordinating with the implementing administration.
10. General Affair
General affairs is also one of the positions in the project organizational structure that you need to know about.
What is the duty of a GA? A GA is in charge of dealing with work that is directly related to the owner of the project being worked on, consultants, and MK.
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GA has the task of completing project documents and work related to these matters.
11. Chief Inspector
The chief inspector has the task of supervising every work his workers do on the construction project site.
Not only that, a chief inspector is also in charge of conveying and making daily reports on project progress.
Archiving project documents is also one of the duties of a chief inspector.
12. Supervisor
Supervisors are people who are responsible for workers or employees under them.
In addition, a supervisor is also tasked with carrying out a well-defined job desk.
The next task of a supervisor is to provide direction and must be able to manage and supervise the employees under him.
13. Surveyor
Surveyor is someone who is in charge of conducting surveys of project land measurements.
In addition, surveyors are also responsible for matters relating to work in the field.
For example, surveyors are tasked with determining elevation points, excavation depths and much more.
So, that’s a review of the project organizational structure that you need to know.