HRIS stands for Human Resource Information System. HRIS is a system used by the HR team to manage employee data, HR processes, and make employee-related decisions.
This system will assist in managing employee data effectively and efficiently.
Then, what are the features of HRIS? How to use HRIS?
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Get to know HRIS
HRIS is software from a combination of technology systems and human resource management related to the work of the HR team.
Starting from managing employee data, payroll processing, performance management, recruitment, training, and various other aspects related to HR management.
The following is the meaning of HRIS according to several experts, including:
- According to Snell and Bohlander (2010), HRIS is a computerized system that provides up-to-date and accurate data for control and decision-making purposes.
- According to Mondy (2010), HRIS is a managed approach to obtain relevant and timely information on human resource decision making.
This HRIS platform can be used online, so there is no need for manual data input.
Data stored in the cloud, so you don’t need to worry about data security. The use of this online HRIS can also improve business and lower operating costs.
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HRIS Function for Companies
There are many functions and benefits of HRIS for companies, including:
1. Employee Data Management
HRIS is used to centrally store and manage employee data.
This includes personal information, employment history, qualifications, contact data, attendance data and other relevant information.
2. Recruitment and Selection
Another function is also as a facility for the process of recruitment and selection of new employees.
Features such as job posting, submitting applications, scheduling interviews, and evaluating prospective employees can be arranged and carried out through HRIS.
3. Payroll and Compensation Management
Furthermore, to manage the calculation of salaries, benefits, tax deductions, and other compensation management.
This system automates the payroll process and ensures accuracy in calculating employee salaries.
4. Performance Management
Furthermore HRIS assists in employee performance appraisal and management.
Through this system, performance objectives can be set, feedback can be provided, and performance evaluation can be carried out in a structured manner.
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5. Training and Development
HRIS enables the planning, organization and tracking of employee training and development programs. This system facilitates employee enrollment for training, progress monitoring, and reporting of training results.
6. Attendance and Leave Management
HRIS provides features to manage employee absences, leave, work schedules, and other permissions.
Employees can apply for leave and absences through the system, while HR can efficiently monitor and track employee attendance.
7. Decision Making
Data and reports needed for HR analysis are also available.
This system can generate reports on employee demographics, HR costs, performance, and other statistics to assist in strategic decision making.
HRIS Features
Various features are available on hris to improve employee performance. Here are 5 main features of hris, including:
1. Absence of Attendance
The HRIS system has an employee attendance management feature. This feature uses online attendance so that employees can make attendance automatically only via a smartphone.
The addition of a location or GPS can make it easier to see an employee’s work location. This application can be used to work from home or work in the field.
Apart from attendance, there are also employee leave features, overtime and work shift changes. This makes it easier for the HR team to manage attendance and is integrated with the company’s payroll.
2. Payroll or Payroll
If initially payroll was still manually, now it can be done automatically with payroll software.
This payroll is integrated with attendance, making it easier for the HR team to calculate salaries according to employee absences.
There are accurate data recapitulation features, automatic calculations, and timely transfer of salaries to each employee.
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3. Employee Recruitment
In general, the process of recruiting employees is not easy because it is quite a complicated process.
In addition, there is a high time burden and operational costs if the employee recruitment period is still done manually.
Through HRIS, your company can schedule interviews to onboarding.
4. Database and HR Administration
Usually administrative affairs are very tiring when using the manual method. The large amount of employee and company data overwhelms the HR team.
The existence of an employee database can help the HR team to make employee administration automatically and stored in the cloud.