What is presence? Hearing this term, most people will immediately think of attendance. Even though the two are very contradictory.
If attendance means attendance, attendance actually means absence. So when recording attendance, which one is attendance or attendance?
So that you no longer misunderstand and also interpret, you can see the explanation that we have summarized.
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The definition of Presence is
Presence is a term that adapts English, namely present. Where it means presence.
Even in Indonesian, according to KBBI (Big Indonesian Dictionary), presence means presence.
So, when you discuss attendance, the most appropriate term to use is attendance, not absence.
Because as explained above, that presence and absence have fundamental meanings that are contradictory or contradictory.
One of the simplest examples of attendance is when we are asked to fill out a list of attendees or even a list of invited guests at an event.
Meanwhile, to check employee attendance at a company, there are several types of attendance systems that they often use or apply.
The following is a complete explanation, regarding the attendance function in the company and the types of attendance used.
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Presence Function in the Company
Every company has a presence system that applies to all human resources involved in it.
The goal is to facilitate monitoring of employee performance as well as a reference in imposing punishments.
Because generally, employees who are absent from work without reason, will receive sanctions according to the provisions.
This is done because attendance is one of the keys to the productivity of an employee.
Furthermore, when a company has employees with high productivity, it can reduce the risk of loss and increase profit opportunities.
Not only profits can increase, but also business development opportunities in the future.
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Types of Presence in the Company
There are many attendance methods or systems that companies apply. Usually adjusted to HR or workforce, or type of work.
The types of attendance that we most often encounter in companies include:
1. Presence of Magnetic Card System
The first attendance system is to use a magnetic card. What is a magnetic presence card?
Magnetic cards are similar to employee identity cards shaped like ATM cards.
To use it, you only need to attach the magnetic card to the scanner.
That way automatically, the machine will identify your presence that day. Unfortunately this method is prone to engineering.
It could be that employees who are absent that day leave their cards with other colleagues so that they are still identified as present.
Not to mention the risk of losing the magnetic card itself. Therefore this method is quite rarely used by companies.
2. Presence Password System
The next presence method is to use a password. This means that each employee has their own password to be used to fill in the attendance list.
Not much different from the previous system, this method is also quite easy for your employees to manipulate.
They could just tell their password to other colleagues, to then input it to fill in the employee attendance list.
Another drawback of the attendance password is the possibility of employees forgetting the password.
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3. Digital Presence System
This digital presence system is quite often used by companies. Because it is considered quite practical and difficult to engineer or fake.
Employees can fill in the attendance list by accessing the attendance application which is connected to the internet network.
The system of the presence application will later be connected to employee devices so they can fill in the attendance list there.
For higher effectiveness, this digital presence method is usually connected to the website.
Employees can see their identity on the digital table and then input it as a sign of attendance.
However, it turns out that this method is still possible to engineer or manipulate.
Only by entrusting co-workers to access their identity, can they manipulate employee attendance.
4. Biometric Presence System
This system is widely used by companies because it is proven safe and valid. A mechanism that resembles fingerprints , but is considered superior.
The features in this biometric presence are considered more sophisticated and accurate. Because it is able to identify faces, voices and even the corneas of your eyes.
With modern and sophisticated identification sensors, it’s no wonder this method is considered the best for attendance.
The effectiveness scores are higher for attendance systems, as they cannot be manipulated by employees.
5. E-Presence or Online Presence
This is a new presence system that companies are also interested in. This e-presence or online presence presence application takes advantage of the internet network which is growing rapidly.
Employees can input their presence or presence online from anywhere. Where presence is done using the company email concerned.
With so little possibility of presence with this method to be faked. Because an email account is one of privacy that cannot be shared carelessly.
This online attendance method benefits employees who have to handle field work.
They don’t have to go to the office just to fill in the attendance list. Apart from saving time, it also saves energy and is definitely more productive.
It’s not just employees who benefit from using this method. Companies also get many benefits as well as convenience.
Starting from valid attendance data, practical management and monitoring of employee performance, as well as maintained company productivity.
Well, that’s an explanation of what presence is.
We can see that there is a misunderstanding in society when equating presence with absence.
Even though in a basic sense it is contradictory. Presence denotes presence, while absenteeism denotes absence.
Can be used within the scope of school, work, even at certain events that use an invitation list.
In a company it is very important to have an attendance system as a tool to monitor employee performance so that they always provide maximum performance.
From there it can also be seen the productivity of the company which can lead to profits or even losses.
Determining sanctions or punishments will also be easier to do. Because having a well-recorded attendance system in the company’s HRIS application can be evidence of mistakes made by employees.
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There are various attendance methods that are often used by companies, judging by their effectiveness, accuracy, convenience and suitability for employees.
It has been explained above that there are several types of attendance that many companies choose by considering many things.
Among the five types of attendance systems, each has its own advantages and disadvantages.
If you plan to use one of them in your business, make sure it is in accordance with the type of work as well as the background of the employee/labor.
Because it will greatly affect the effectiveness of its use by your employees.
This is a summary of what presence we can provide.
Hopefully this can be useful information and new knowledge for you in managing employee performance and company productivity.